What All Should be Included in Experience Certificate

What All Should be Included in Experience Certificate

An experience letter is a document that certifies that you have worked with a company for a specified time on a specific position. In several instances, employers ask Experience Certificate to ensure that the experience that a candidate mentions in the CV or resume is accurate. 

Experience Certificate is also important in Visa processing, if you are going overseas for job purpose or if you are looking for another job. The content of the letter will also depend on the reason for which you need the Experience Certificate. 

For instance, if you are leaving your job, then the letter must contain the starting and the ending date of your job tenure. However, if you need it for Visa processing and you are not leaving the job, then the letter should only verify that you are an employer of the company from a certain date.

Difference between Experience Letters and Relieving Letters

The main points to be included in an Experience Certificate are:

• Name of the employer, designation of the employer, and name of the company
• Date when the letter is issued should be included after the name and address part
• The main body of the letter should mention that the employee, to whom the letter is concerned, is or was employed in the company (name of the company), from (starting date of employment to date of resignation) on the post (job title, or name of the position that the employee hold in the company)
• A remark from the employer is also included after giving the details about the employee and his employment tenure. This can be like ‘He or she displayed diligent and truthful behavior and we found him/her hardworking and sincere.’ At times, a summary of the employee’s work history is also included in the body, for example, ‘The person was appointed as a trainee but with his hard work was promoted to the post of team leader and is leaving from the post of manager’.
• Some employers also add a line wishing all the best to the employee for the future
• The letter ends with name of the employer and his job title 

How to Write an Experience Certificate? 

The content included in the body of the Experience Certificate might change with different situations and companies, but what is important is that this letter should be written on the authentic letterhead of the company. Only then, it is considered genuine and is accepted for visa processing or by other employers, as many candidates also submit fake certificates.

 The format in which an Experience Certificate is written is mostly same, with minor changes here and there. The latest format of experience letter is also available easily, so you can check whether your letter is according to the latest format or not.

Apart from the format, another thing that you have to consider is how you will get the Experience Certificate. Usually, the Experience Certificate should be granted when an employee leaves the company or if an employee request for it for the purpose of Visa Processing. 

However, to receive the Experience Certificate, one has to write a formal application to the HR or the concerned department, (check out the format of the application for issuance of the experience letter here).  

Once you submit this application, your HR manager or who so ever is authorized to issue the letter, should prepare the letter on the company’s letterhead and hand it over. Remember that the experience letter is a very important document as it is a proof of your expertise and experience that you have gained over the years.